Wilson Juneteenth Festival

Saturday - June 14, 2025

TOISNOT PARK, 11:00 AM – 8:00 PM

1500 Corbett Ave, Wilson, NC 27893

Sponsored by Mt. Hebron Masonic Lodge #42
Application deadline: Friday - May 01, 2025

 

The 9th annual Wilson Juneteenth Festival is a fun-filled, educational and uplifting event including entertainment throughout the day. It will feature recording artists and local performers, food and merchandise vendors, healthy living initiatives, Kids zone, the Smith 3 X 3 Basketball Tournament, exhibitors and more!  The event is presented by the Mount Hebron Masonic Lodge #42 and is supported by the City of Wilson Human Relations Office and Wilson Parks & Recreation Department.

 

Festival Policies, Procedures and Vendor Guidelines:

 

1. Vendors agree that by signing a vendor application they are required to abide by all outlined policies, procedures and guidelines. If vendors have any questions, they can contact the Festival Chairperson, Ray Hinnant at 252 315-8118 or Vendor Chairperson, Sheryletta Lacewell at 252 237-1221. (ask to speak to her)

2. Vendor booth spaces for merchandise, food and exhibitors are 10 ft by 12 ft. Tents may only be 10 ft x 10 ft.  This allows for 2 feet of space between vendors displays.

3. All tents must be weighed down at each corner and made of fire-retardant materials.  Only tent weights may be used. Ground tie downs and stakes are not allowed.  The American Tent manufacturers recommends 40 lbs at each tent leg for a 10’ x 10’ tent. 

4. All vendor equipment, displays, stands, tents, tent weights, tables, chairs, and supplies must be provided by the vendor and contained within the booth space. Spaces are limited and available on a first-come, first-served basis. Note: tables and chairs are not provided.

5. All fees of ACCEPTED vendors are non-refundable and due by Friday, May 01, 2025.  If a vendor is NOT accepted, the $25 vendor fee WILLNOT be refunded. If booth spaces are available after the Friday, May 1st  deadline, additional vendors will be considered on a case-by-case basis. Should a vendor be accepted after the deadline, a $25 late fee will be added to the booth fees.

6. Vendors are NOT to give or share their booth space with another vendor - FOR ANY REASON.  Each vendor must submit their own Juneteenth Festival application and be accepted by the organizers.

7. Vendors understand and agree that they are fully responsible for all taxes, licenses, permits, etc… including sales taxes on items sold.

8. The sale of the following items are prohibited by vendors, as the Mt Hebron Lodge will sell them to support the costs of the festival:  Juneteenth t-shirts.  Any vendor selling other Juneteenth themed items must be reviewed and approved for participation.

9. Booth set up begins at 8:30 AM. No vendor will be permitted to set up prior to this time. Booths must be set up and ready for business by 11:00 AM. Break down does not begin until 8:05 PM.  Vendors may NOT break down early.  Doing so will prevent you from participating in future Juneteenth Festivals.  Clean up and breakdown must be complete by 9:15 PM. Booth vending time will be from 11:00 AM –8:00 PM. Vendors who do not arrive to set up during the designated time slot will forfeit their vendor spot and all payments to such. VENDORS who do not show up, with no contact, will result in vendor fees being doubled, if approved to return to the Festival in the future.

10. All food vendors must present a Certificate of Liability Insurance to Festival organizers.

11. The Wilson County Health Department – Environmental Health Division requires all food vendors to complete a Temporary Food Event Coordinators Application. In addition, they must pay the fee fifteen (15) days BEFORE the event, to the Wilson County Health Department. All permitted food trucks should first call Environmental Health.  Other food vendors can obtain an application by calling: 252-237-3141 or online at wilsoncountync.gov.

12. Vendors must comply with all laws, ordinances, orders, decrees, rules and regulations of any lawful authority, agency or government unit which apply to the use of their vending during the festival. All vendors agree to indemnify and hold harmless the organizers, its officers, directors, representatives, employees, agents, volunteers and sponsors from any penalties, fines, costs, expenses or damages.

13. Vendors assume all responsibilities for any loss, damage, claim or other injury to the vendor, his or her employees, agents or representatives, or to any property or goods of the same, whether caused by fire, theft, Act of God, accident or any cause whatsoever, for the period  his or her property or goods occupy the site and shall indemnify and hold harmless the Mount Hebron Lodge #42, the City of Wilson and their employees, agents, and representatives from any and all such loss, damages, injury or other expenses related thereto.

14. Vendors must restore the booth space to its original condition. All waste materials such as cooking oils. waste water, trash and boxes must be broken down and cleaned up. All trash must be placed in garbage and recycling receptacles. All waste and/or grey water must be disposed properly according to City ordinances, storm drains and surrounding area, may not be used for disposal.  

15. All vendor literature distributed or provided must be INCLUSIVE and support the fundamentals of the Masonic Lodge and the Juneteenth Festival. The festival planners reserve the right to remove any materials deemed in-appropriate.

16. ​All vendors, performances, entertainment, participants and activities require approval prior to the festival. The festival planners reserve the right to remove, end or stop any vendors, activities and performances for just cause. Planners may also adjust, add or substitute activities, vendors, performers, participants and entertainment as needed.

17. As a vendor of the festival, you are a representative of the Juneteenth Festival and should act as a good example to the community. PROFANE and/or VULGAR language WILL NOT be tolerated.

 

 

 

ALL QUESTIONS:

     

Ray Hinnant, Festival Coordinator Chairperson

252 315- 8118, elmray1@yahoo.com

 

Sheryletta Lacewell, Festival Vendor Chairperson

252 237-1221, Swlacewell3@gmail.com